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About
GTD email organization

GTD: Email Organization

What is GTD?

I learned about GTD from David Allen's book, Getting Things Done (GTD). What is GTD? is a productivity method that helps you organize tasks and move work from your mind to dependable systems.

  1. Capture: Collect what has your attention.
  2. Clarify: Process what it means.
  3. Organize: Put it where it belongs.
  4. Reflect: Review frequently.
  5. Engage: Simply do.

Managing Email Effectively

GTD is effective for managing email, which can otherwise become overwhelming and lead to missed messages. Applying GTD principles to your email workflow helps you stay organized and productive.

Note: Numbers have been skipped to separate active from inactive folders. Customize folder names and structure to fit your needs.
  1. Pending: Ready to start
  2. In-Progress: Actively working
  3. On Hold: Waiting for a response or action from someone else.
  4. Someday/Maybe: Ideas or tasks for the future.
  5. Archive: Completed tasks.
  6. Reference: Quick-access configuration or documentation.